Who we are.
We care about your personal data
We declare that we comply with the Belgian privacy legislation for the processing of personal data, as well as the provisions of the General Data Protection Regulation applicable from 25 May 2018 (hereinafter GDPR). For more information, please consult the website of the Belgian Privacy Authority.
What is meant by the processing of personal data?
Personal data is any data relating to a person who can be identified directly or indirectly. Processing of personal data includes all types of operations of personal data such as collection, consultation, organisation, structuring, storage, adaptation or modification, …
How do we collect your personal data and what personal data do we collect and process?
We collect personal data in different ways and at different occasions, for example during a phone call; when you send us an email or letter; during a meeting; when you visit our web site, when we check publicly available information, …
To know who you are: name, first name
To contact you: e-mail address
What education, skills or experience you have, such as the information in your CV
Public data and data we collect indirectly:
This could be data that is subject to publication obligations, such as the publication of your appointment as a director of a company or data that you yourself have made public, such as information on your website, etc.
Why are these personal data processed and what is the legal basis for the processing?
Depending on the situation INITIUM needs certain information from you in order to offer certain services. The information which INITIUM requests and by which we can identify you are called personal data.
Below you can find out for each situation why INITIUM requests this personal information and for which purpose your personal information will be used.
Your data will be used – where appropriate – for the following purposes:
For customer contacts or prospects during an initial or subsequent contact with INITIUM:
Your identity and contact data, including any other relevant information required for us to be able to offer our services and/or to properly execute the contract we are concluding with you.
For suppliers of services and/or goods:
Your identity and contact details, including any other relevant information to enable us to verify your offer, to establish and execute the contract you enter into with us in the proper way.
Your identity and contact details, including any other relevant information for a possible job in our company, and to properly establish and execute the employment contract we conclude with you. This includes your CV, any cover letter and any comments made during the introductory meeting, as well as any evaluation forms processed.
For direct marketing purposes (i.e. newsletters):
The above mentioned information, after your explicit consent (opt-in)
If you contact us: your identity and contact details, including any other relevant information for the purpose of our communication.
We also collect and process data to comply with any legal obligations to which we are subject or to respect our legitimate interests within the limits of GDPR.
The personal data that is collected will be processed administratively and in a responsible manner.
If you do not want your personal data to be processed, it will not be possible to carry out the services for which you and INITIUM are contractually bound.
What are your rights?
You have at any time the following rights with regard to your personal data
Right of access and inspection
Right of rectification, erasure and restriction
Right of objection
Right to data transfer: you have the right to request and/or transfer to others the personal data we have processed in a structured, standard and machine readable form
Right to withdraw consent: insofar as the processing is based on your prior consent, you have the right to withdraw such consent. If you no longer wish to receive our mailings, newsletters etc. you can opt out by using the opt-out link in the mailing/newsletter or you can request it by e-mail at firstname.lastname@example.org
Exercising your rights:
You can exercise your rights by sending an e-mail to email@example.com or by sending a letter to INITIUM Horizonlaan 18, 3600 Genk.
35 rue du Bois Sauvage, 1000 Brussels
+32 (0)2 274 48 00
+32 (0)2 274 48 35
Your personal data will be kept as long as necessary. Personal data of clients/prospects or candidates/employees are kept as long as they are deemed relevant for the provision of our services or for the completion of an application.
Transfer to third parties:
Your personal data will not be sold, rented, distributed or otherwise made commercially available to third parties.
Your personal data will not be passed on to third parties, except:
- To our successors and other actual or future INITIUM affiliates for the same reasons and for the same purposes as stated above
- When it is necessary for the execution of our services on the same grounds and for the same purposes as stated above
- When transfer is necessary to comply with a legal obligation to which we are subject
- For salary administration or tax administration
- When it is necessary for the execution of a contract that binds us
Security and confidentiality:
We have implemented and adapted security measures in order to prevent, technically and organisationally, the destruction, loss, falsification, alteration, unauthorised access or notification of third parties, collected personal data and any other unauthorised processing of these data.
Do we use “cookies”?
For an overview of the cookies we use, click here.