Website Privacy Statement

Dear visitor(s),

Data protection is a matter of trust. Your data is in good hands with INITIUM. We will process your data in accordance with current legislation and the requirements of the EU Data Protection Regulation (better known as GDPR), which will come into force throughout Europe as of 25 May 2018. Under no circumstances will we sell your data to third parties. In the following we will inform you in detail about the processing of your data at INITIUM.

For comments or questions about data protection, please contact us by telephone at 011/ (during office hours) or by e-mail at welkom@initium.be .

We will then be happy to help you further.

Our contact details and our data protection officer .

This data protection information applies to the processing of data by INITIUM BVBA, with registered office at 3500 Hasselt, Berenbroekstraat 49, Belgium, KBO 0817.078.510, and its affiliated and associated companies (hereinafter referred to as “GROUP INITIUM”).

GROUP INITIUM’s data protection officer can contact you at this address (with regard to the Data Protection Department), by telephone at 011/ (during office hours) or by email at welkom@initium.be.

Purposes of data processing and the processing grounds

2.1 Access to our website

When you visit our website, the browser on your device automatically sends information to the server of our website and stores it temporarily in a so-called log file. We have no influence on this.

The following information is also stored without your intervention until it is automatically deleted:

The IP address of the requesting device that has access to the Internet,
the date and time of access,
the name and URL of the requested file,
the website/application from which the access was created (referrer URL),
the browser you are using and, if necessary, the operating system of your computer with Internet access and the name of your access provider.

To the extent covered by GDPR, the processing of the IP address and other data shall be carried out pursuant to Article 6(1)(f) GDPR. Our legitimate interest stems from the data collection purposes listed below. However, your identity cannot and will not immediately be derived from the data collected.

The IP address of your device and the other data listed above will be used by us for the following purposes:

ensuring a smooth installation of the connection,
assurance of comfortable use of our website/application,
evaluation of the security and stability of the system.

The data is stored for a period of 52 days and then automatically deleted. Furthermore, we use so-called cookies and tracking procedures for our website. The exact procedures and data used for this purpose are further explained in section 2.3.

2.2. Data processing within the framework of contact form

If you give us your e-mail address and name via the contact form, we will contact you as part of your request. You can revoke your consent to the use of your e-mail address free of charge at any time. To do so, please send us a short message (at welkom@initium.be).

Your personal data will be deleted one year after the last contacts have been closed.

2.3. Online contacts and website optimization

2.3.1 Cookies – General information

We make use of so-called cookies on our website. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. If these cookies are personal data, they are used on the basis of article 6 paragraph 1 f) GDPR. Our legitimate interest lies in the optimisation of our website. Cookies do not damage your device, do not contain viruses, Trojan horses or other malware. The cookie stores information which is in any case related to the device used. This does not mean that we receive immediate knowledge of your identity. You therefore use our website as anonymously as possible.

The use of cookies serves to make the use of our website better and more pleasant for you. We use so-called session cookies to recognise that you have visited our website. These cookies are automatically deleted when you leave our site. For user-friendliness reasons, we also use temporary cookies, which are stored on your end device for a certain period of time. If you revisit our site to use our services, it will automatically recognise that you have already visited us and which items and settings you have made so that you do not have to re-enter them.

On the other hand, we use cookies to statistically track and evaluate the use of our website in order to optimise our website. These cookies enable us to automatically recognise that you have visited our website before when you do so. These cookies are automatically deleted after a certain period of time.

Most browsers accept cookies automatically. However, you can configure your browser in such a way that no cookies are stored on your computer or that a message always appears before a new cookie is created. However, completely disabling cookies may prevent you from using all features of our website.

The storage period of cookies varies and depends on the intended use.

2.3.2 Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. ” (“Google”), for the needs-based design and continuous optimisation of our web pages. In this context, pseudonymised user profiles are created and cookies are used. The information generated by the cookie about your use of this website, such as

Browser type/version,
The operating system used,
Referrer URL (the previously visited page),
Access computer host name (IP address),
Time of the server request,

and any further information will be transferred to a Google server in the United States and processed on our behalf. The information is used to evaluate the use of the GROUP INITIUM website, to compile reports on website activities and to provide other services relating to website and internet use for the purpose of market research and needs-based design of these website pages.

This information may also be passed on to third parties if required by law or if third parties process this data on behalf of the company. Under no circumstances will your IP address be merged with other Google data. The IP addresses are made anonymous so that identification is not possible (so-called IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser. Please note, however, that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of the data generated by the cookie in connection with your use of the website (including your IP address) and the processing of this data by Google by downloading and installing this browser add-on. As an alternative to the browser add-on, particularly for browsers on mobile devices, you can also prevent Google Analytics from collecting data by clicking on this link. An opt-out cookie is set up to prevent your data from being collected when you visit this website in the future. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you will need to reset the opt-out cookie. Further information on data protection in connection with Google Analytics can be found on the Google Analytics website.

2.3.3. WordPress

2.3.4 Use of Google Invisible reCAPTCHA

For some of our functions, this website uses “Invisible reCAPTCHA”, a service of Google Inc. ” (“Google”). This ensures that the registration of your data is actually done by a human being and that misuse via machine-induced use is excluded as much as possible. For this purpose, Google processes various data, including the IP address of the device with which the recording is made, as well as other information that indicates human intervention. The processing takes place within Europe as well as in the USA (the transfer to the USA takes place on the basis of the so-called Privacy Shield). Google does not merge the IP address it received in the context of “Invisible reCAPTCHA” with data from other Google services. Google’s privacy policy applies, available at https://www.google.com/intl/de/policies/privacy/.

The data processing described above takes place on the basis of a legitimate interest within the meaning of Article 6(1)(f) GDPR.

The protection of our computer systems and in particular the protection of the functionality of our website must be considered as a legitimate interest.

The provisions of this privacy statement with regard to the general right to object shall of course continue to apply.

Catchers outside the EU

With the exception of the processing described under 2.3.2. and 2.3.4., we do not pass on your data to recipients outside the European Economic Area. The processing described under 2.3.2. and 2.3.4. involves the transfer of personal data to Google Inc.’s servers located in the USA. The data is transferred in accordance with the principles of the so-called EU-US Privacy Shield.

Always under your control! Your data protection rights

In addition to the right to revoke your consent, you have the following rights in certain cases:

Right of access to your personal data processed by us (art. 15 GDPR): in particular, you can obtain information about the purposes of the processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period and the origin of your data if they have not been collected directly from you,

the right to correct inaccurate or incomplete data (Article 16 GDPR)

Right of deletion of your personal data (Article 17 GDPR) unless e.g. legal or contractual retention periods or other legal obligations or rights for further storage have to be observed, or your data still have to be processed within the scope of a contract,

the right to limit the processing of your data (Article 18 GDPR) if you contest the accuracy of these data, the processing is unlawful but you do not wish to delete the data; the controller no longer needs the data for the processing purposes, but to initiate, exercise or defend legal proceedings or if you have objected to the processing in accordance with Article 21 GDPR,

Right to transfer data in accordance with Article 20 GDPR, i.e. the right to have data provided by you transferred in a commonly used machine-readable format, or to request the transfer to another responsible person.

Right of appeal to the supervisory authority. As a rule, you can turn to the supervisory authority of your usual place of residence or to our head office.

In addition, pursuant to Article 21(1) GDPR, you may object to the processing of data for reasons relating to the particular situation of the data subject or for direct marketing purposes.

This general right of objection applies to all processing purposes described in this Privacy Statement that are processed on the basis of Article 6(1)(f) GDPR.

According to GDPR, we are only obliged to introduce such a general right of objection if you give us reasons of great importance (e.g. a possible danger to life or health).

Data security

All personal data transferred by you will be transmitted using the generally accepted and secure standard SSL (Secure Socket Layer). SSL is a safe and tried and tested standard, which is also used in internet banking, for example. You can recognise a secure SSL connection by the connected s on the http (i.e. https://…) in the address bar of your browser or by the lock symbol in your browser.

If you have any complaints, we are always ready to handle them with care.

If you do not agree with our working method, you can always contact our supervisory authority:

Privacy Commission / Data Protection Authority,

Press Street 35
B-1000 Brussels
T+32 (0)2 274 48 00
E-mail: commission@privacycommission.be
Website: http://www.privacycommission.be

Do you have any questions? Just contact us. We are at your disposal with words and deeds!

Version/status: 17.05.2018